Board of Supervisors Special Meeting

Date: May 3, 2018
Time: 6:00 PM

Ferguson Township Board of Supervisors
Special Meeting Agenda
Thursday, May 3, 2018
6:00 PM

 


I. CALL TO ORDER

II. CITIZENS INPUT (PLEASE LIMIT COMMENTS TO 5 MINUTES)

III. NEW BUSINESS
1. DISCUSSION OF NEW PUBLIC WORKS MAINTENANCE FACILITY

Narrative
In 2017, the Township engaged Greenfield Architects to provide architectural and engineering services for a new Public Works Maintenance Facility. In the 2018 – 2021 Capital Improvement Plan, the Township included $2.25 million for construction of this facility and an additional $300,000 for new fuel pumps. Additionally, the CIP included $250,000 for solar installations. The 2018 Operating Budget appropriated $500,000 as partial payment for the construction of this facility in 2018; $125,000 for site work, utilities, and parking; and $250,000 for the design and installation of solar panels.

Staff has been working with Greenfield over the last several months to develop a design that meets the immediate and future needs of the Public Works Department and achieves the LEED Gold Certification desired by the Board of Supervisors. Unfortunately, preliminary estimates have been significantly over budget. In response to the initial estimate, staff began working with Greenfield Architects to develop “value engineering” scenarios to bring the project back in alignment with the budgeted number. Provided with the agenda is a copy of the five scenarios that were developed. Dave Modricker, Director of Public Works, will introduce the scenarios briefly. Also provided with the agenda is the Basis of Design that was approved by the Board of Supervisors.

Accompanying the Township Manager and Public Works Director are Steve McDonald, Road Superintendent, and Eric Endresen, Director of Finance, to answer questions the Board may have about staff needs and the implications the facility may have for the Township’s debt service. The Board is being asked to consider several questions this evening:

1. Has anything changed in the Basis of Design changed or evolved since the Board first adopted it?
2. Given the preliminary estimates, should the architect proceed further with design, or should the Township “cut bait” and consider a different approach?
3. Does LEED Gold remain the standard the Board wishes to strive to achieve with the construction of this facility?
4. Would the Board consider other changes in its priorities given the preliminary estimates? Recall that the Board directed staff to complete stormwater management design for the entire site and not just for the new facility. This may be something the Board would reconsider given cost implications. Are there other alternatives?

IV. ADJOURNMENT

May 3, 2018 BOS Special Meeting Agenda with Attachments
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